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Indexing

Indexing is a process performed to enable faster and more efficient search of the content of added documents. If an OCR (Optical Character Recognition) processor configuration is present, the document content will be processed by OCR and can be searched through the content.

Start Indexing​

The indexing process is automatically triggered when a file is added. The following steps can be followed for manual triggering of the process.

Document Indexing Process

Index Refresh​

  • Select the file, folder, or repository to be indexed in DM Explorer.
  • Right-click or use the Operations menu in the top menu and click Refresh Index.
  • The indexing process reads the content of the selected document and indexes it according to the search engine.
  • Once indexing is complete, content can be searched and documents can be found faster.
  • Indexing works only with documents that have an OCR processor configuration.
  • Once indexing is successful, the document content can be read by the search engine, and content can be found through queries.
  • Indexing can be manually triggered: Indexing can be performed on a repository, folder, or file basis.
  • To check the document indexing status across the system, a Document Index Report can be generated from the Management Tools -> Document Index Report link.